The proposed agenda for our 2025 AGM can be found here.

At the AGM, eligible members have the opportunity to:

• ask questions about operations and finances

• speak about any items on the agenda

• nominate and vote for board members and

• vote on any resolutions proposed

Resolutions proposed for voting:

1. AGM Minutes 2024

2. Directors' Report 2024-25

3. Financial Audit 2024-25 (pending)

4. Management Audit 2024-25 (pending)

Special Resolutions proposed for voting:

1. Grounded Rules of Association 2024
   These updated rules include a grievance procedure that complies with section 47A of the Associations Incorporation Act 1981 in its constitution. This procedure is guided by our Conflict Resolution Protocol (2025). NOTE: There are no changes to the rules since the 2024 AGM. We must vote on this again as the new rules were not submitted to the OFT within 3 months of the last AGM.

Eligible nominations to the 2026 Grounded Board will be accepted and voted on;

• President

• Vice President

• Secretary

• Treasurer

• Up to three (3) ancillary board members

To be eligible for nomination to the Grounded Board, members must;

1. Have contributed to at least two live events in the last year

2. Be a Creative Member with membership fees paid up to date.

3. Hold a Permaculture Design Certificate or show demonstrated knowledge in the field.

4. Commit to the responsibilities that come with the role (see this guide for details).

5. a) Nominate themselves AND have their nomination accepted by another member, OR b) be nominated by another member AND accept the nomination themselves.

6. Complete the above requirements before the day of the AGM.

You can nominate yourself or another member via this form.

If there are insufficient nominations before the meeting starts, nominations of eligible members present will be accepted at the meeting.

For eligible members that cannot attend the meeting, proxy votes will be accepted with a valid proxy appointment form.  All proxy forms must be submitted and received before the day of the AGM.